The Adler University Events Calendar serves as the central events calendar for all three campuses. Designed to inform and connect the Adler community, it is intended for the publication of events hosted by or directly affiliated with Adler University, its departments, programs, and organizations.

The Office of Communications oversees the events calendar and approves event submissions but does not enter details into the calendar on behalf of departments, programs, or organizations. The Communications team reviews submissions every Tuesday and Friday.

All students, faculty, and staff can submit as many events as they’d like to the calendar..

Those who upload information are responsible for ensuring its accuracy and timeliness. Events submitted by individuals not employed by or enrolled at the University will not be approved. Please note, submitting an event to the calendar does not reserve the space on campus.

Below you can read more:

• About the calendar.
• How to use the calendar, filters, and view the calendar in different formats.
• Event and submission requirements.
• Event submission best practices.
• How to submit a dissertation or thesis announcements.

UNIVERSITY EVENTS CALENDAR

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submit an event

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Need to promote your event elsewhere? let us know!

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FAQs

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questions? feedback? contact comms.

Calendar
Overview

• Events should be submitted at least five working days in advance of the scheduled date. Organizers can — and are encouraged to — submit events as early as possible.

• If the event is in-person on the Chicago or Vancouver campus, the host or organizer must complete the appropriate steps with the necessary departments (Facilities, IT, etc.) through their official channels. The event calendar does not reserve an Adler room or space.

• The Communications team reviews submissions every Tuesday and Friday. You will receive an email once your submission is or is not approved.

• The Communications team may edit event listing information without notice for style, consistency, or length.

• An Adler University e-mail address must be included as an event contact for questions and additional information.

• The calendaring system is capable of collecting RSVPs and managing ticketing for events. However, Adler University is not presently utilizing this component.

Using the Calendar + Filters

• To ensure users can find the information they’re looking for, the calendar has several filters:
  • Campus — Chicago | Online | Vancouver.
  • Audience — e.g., Faculty, Staff, Students | Alums | General public.
  • Categories — Event type, e.g., Academic Calendar | Campus Closures | Virtual.
  • Organizer — Host e.g., Academic Affairs | Office of Institutional Advancement | People and Culture.
  • Location — Various rooms on the Chicago and Vancouver campus and frequently used off-campus locations, like the Chicago Theatre and Orpheum. If you need a location added, contact Communications via email.
  • Virtual option — In-person event only, Online + in-person event, Online only.

• On the top of the main events calendar, viewers have several options, including selecting a date range for events, changing the view, and adding to personal calendar.

• If you are on the main calendar and select “Add to Calendar” all events will be added to your personal calendar — Google, Apple, and Outlook are supported. If you’re interested in only adding one event, please click on the event to see its details. There will be an “Add to Calendar” button, which will allow you to import only that specific event. The calendar and events can also be downloaded as an import URL, an ICS, or XML file.
  
  

Event +
Submission Requirements

• Adler-Affiliated and Appropriate – Events must be organized or sponsored by an Adler entity such as a program, department, center, institute, or Recognized Student Organization.
  
  Appropriate events for the calendar include, but are not limited to, lectures, workshops, conferences, cultural and social events, and information sessions. Communications will not publish faculty and staff department meetings, private parties, save the dates, calls for papers or surveys, classes, events organized by external individuals or organizations, or the like.

• Complete Information – Submissions must include date, time, descriptive title, event description and/or URL to event page, and contact person. If the event is in-person, a location is required and must be confirmed by the organizer(s). Only finalized event information ready for public viewing will be published to the calendar. 

• Timely – Submissions must be entered at least five business days before the event date. If not, Communications will not approve the entry.

• Edits – If an approved submission requires edits, email Communications.

Event Submissions:
Best Practices

• Communications follows University Editorial Style Guide and/or AP Style for calendar descriptions.
  • Do not use all-caps in titles or descriptions. Do not capitalize prepositions or conjunctions unless they start a title. — e.g.: a, in, into, like, of, off, nor, so, than, that.
  • Acronyms should be spelled out the first time they appear, and event titles should be concise.
  • Include quotes around titles of books, shows, or movies in event titles.
  • Numbers 0-9 should be written out; numbers that are 10 or higher should use the figure. 
  • References to dates or numbers should not include “st”, “nd” or “rd” as part of the date or number, e.g., 1st, 2nd, 3rd. 
    

• Event titles must be 55 characters or less —including spaces.
  *Dissertation and thesis defenses do not need to abide by this.

• Titles and descriptions should be checked for spelling, grammar, and accuracy.

Dissertations +
Theses

Student and programmatic handbooks
to be updated to reflect this change,
effective Sept. 15.

Many students are required to communicate their dissertation or thesis defense. Those who need to do so should follow the below steps upon receiving defense approval and confirmation from the appropriate dissertation/thesis chair(s) and/or faculty member(s): 

• Students will submit the information to the University Events Calendar at least two weeks prior to their scheduled defense via the submission link.
  • Individuals will need to create an account to submit their event. Submissions will only be approved by those who have created an account with an Adler email address. Information should accurately reflect the defense date, time, and description. Communications will not fact-check this information. If a correction needs to be made, students should email Inside@adler.edu.   

• Helpful tips when submitting a dissertation or thesis:
  • Event Title:  Dissertation defense: Name of dissertation 
    OR Thesis defense: Name of thesis
  • Event Description: Should contain the student’s name, chair, committee members, and abstract. 
  • Categories: Select “Dissertation | Thesis Defense.”
  • Venue: Select the room where the defense will occur. This does not reserve the room, and the proper process with facilities should still be followed.  If the room you need is not listed, contact Communications via email. 
  • Organizers: Select your academic department.  
  • Audience: Select the appropriate audience(s). Multiple options can be checked.
  • Campus: Select the location your program is based — Chicago, Online, or Vancouver.
  • Virtual option: Select if the event is online, in-person, or both. If there is a virtual component, include the URL further down in the form.